Microsoft 365 Updates: May 2021

Each month Microsoft roll out updates to its products services including Teams, Outlook, Yammer and much more! You could look through all the updates on the Microsoft roadmap. But to make it easier for you, we’ve put together the top ones to look out for this May.

Teams

Chat Bubbles
Chats sent during a Teams meeting will surface on the screens of all meeting participants, making the chat more central to the conversation.

Join a Meeting by Digital Code
User can join a meeting by entering a digital code.

Lock a Meeting from Additional Joins
In the Teams meetings desktop app experience, organisers can choose to lock their meetings to prevent subsequent join attempts. Anyone attempting to join a locked meeting from any device will be informed that the meeting is locked.

Branded Lobby for Desktop
Admins will now be able to add a custom logo to the Teams experience, for display in the lobby and meeting pre-join experience. The logo will be displayed for meetings where the organiser has the Advanced Comms SKU.

Spotlighting Multiple Users at The Same Time in a Meeting
Organisers and presenters will be able to spotlight up to 7 participants simultaneously during meetings.

Separate Window Teams Live Events Producer Experience
With this new feature, you are now able to produce your Teams Live Events as a Producer in a separate window, allowing you to effectively manage your event.

Present from PowerPoint to Teams
Present your slides directly from PowerPoint for the web to a Teams meeting via PowerPoint Live.

Admins can Install Apps in Meetings
IT admins will be able to select Teams apps that can be installed in meetings for their organisation.

Approvals Templates
You can simply choose a template provided by your tenant admins or a Team Owner when creating a new approval request.

Top Hits in Search Autosuggest
Top Hits is a new section at the top of the autosuggest results in search. Users will see the most relevant results across people, chats, files and more. This feature will improve discovery and reduce search times.

Teams and Forms

Support Open-Text Question Poll for Teams Meeting
For Microsoft Forms poll in Teams meeting, there is a new question type; open text. You can use this question type to collect attendees’ open-ended information before/during/after the meeting.

Word Cloud for Polls in Teams
When users have collected responses for an open text poll in a Teams meeting, word cloud data insight will be available to help them get a quick view of the top text phrases people answered.

Correct Answer Choice Feature Added to Microsoft Forms Poll in Teams Meetings
This feature introduces the concept of a Correct Answer choice to Polls within Teams meetings. Correct answer choices can be selected on multiple-choice questions only. The correct answer can be a single option, or multiple if “multiple answers” is enabled. Correct answer choice will be shown after voting on the results card. This feature exists for: Teams Meeting polls (that pop up as a window on the screen) and Polls used within Teams Chat both inside and outside of meetings. It also will be displayed if you open these polls on your Forms site (read-only mode).

Data Reports for Polls After Teams meeting
If a user has used Forms poll in a Teams meeting, a summary report for all the polls used in this meeting will be generated and shared with the meeting organiser and presenters.

Teams and SharePoint

Folder in Site Visibly Connected to Channel
This new feature will allow you to tell which folders within your library have an associated Teams channel & chat associated with it. This will be from within the SharePoint user interface.

Yammer

Upvote Answers to Yammer Questions
This feature will allow you to upvote answers that you find useful and appropriate. It will be available for questions, both in communities and live events.

New Design for Yammer Discovery and Digest Emails
The design will be updated as well as making content enhancements to the Discovery and Digest emails in Yammer to align with the new Yammer (now available).

New People Experiences
The new people experiences will enhance how users can share, post and discover content across their company.

Lists

Custom List Templates
Several ready-made List templates are already available, designed to make it easy to get started tracking and managing information. For example, events, issues, and requests. Lists will soon be supporting custom list templates. This, therefore, gives organisations the ability to define custom list templates. In addition, you will be able to manage which templates are available to which people, based on their job role.

Viva

Topics in Microsoft Search in Bing
Display topic cards in search results when Microsoft Search is invoked from a Bing search.

Word

Text Predictions
Text predictions in Word for Windows helps you write more efficiently by predicting text quickly, timely and accurately.

Planner

Move Tasks to Any of Your Plans
You will be able to move tasks to any plan you’re a member of. However, comments cannot move to a plan in a different group, and labels do not move across plans.

 

To note: whilst these features are expected to be released in May, the process of rolling them out to all users can take time. Occasionally features can be delayed.

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Since the initial launch of Breakwater in 2005, I have always wanted to create a forward-thinking IT Services provider that utilises technology to help underpin the future growth of companies.

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