Subscription to the online Office 365 subscription provided the NDA with access to the collaborative and organisational capabilities of SharePoint.
Breakwater’s SharePoint Developer advised the NDA on the best ways of employing SharePoint to create a new database for their service users. The NDA’s data requirements and current processes were discussed to enable the design of a system that would work seamlessly with existing applications.
A new database was proposed to the NDA, including features that would enable the simple and customisable capture of information; including history, proposed support and any accompanying notes. Database users would no longer have to integrate edits or interpret unique ways of recording information as SharePoint is cohesive and encourages the creation of single files which a specified number of users can contribute to.
Forming part of the Office 365 suite, SharePoint is hosted in the cloud and is inherently collaborative – an ideal solution for drawing different data locations into a central file. The cloud ensures SharePoint is naturally secure, meaning the NDA can store, organise and share information with confidence that it is backed up and recoverable.
In addition to a central database, a new reporting engine was delivered – again harnessing the simple sharing and reporting tools that can be found within SharePoint. The new reporting function provided the NDA with such statistics as the total service users, the number of new referrals, the number of service users seen in a particular period, clinic type and location; enabling easy review of data and processes to allow the most effectual service.