Subscription to the online Office 365TM subscription provided the NDA with access to the collaborative and organisational capabilities of SharePoint®.
Breakwater’s SharePoint® Developer advised the NDA on the best ways of employing SharePoint® to create a new database for their service users. The NDA’s data requirements and current processes were discussed to enable the design of a system that would work seamlessly with existing applications.
A new database was proposed to the NDA, including features that would enable the simple and customisable capture of information; including history, proposed support and any accompanying notes. Database users would no longer have to integrate edits or interpret unique ways of recording information as SharePoint® is cohesive and encourages the creation of single files which a specified number of users can contribute to.
Forming part of the Office 365TM suite, SharePoint® is hosted in the cloud and is inherently collaborative – an ideal solution for drawing different data locations into a central file. The cloud ensures SharePoint® is naturally secure, meaning the NDA can store, organise and share information with confidence that it is backed up and recoverable.
In addition to a central database, a new reporting engine was delivered – again harnessing the simple sharing and reporting tools that can be found within SharePoint®. The new reporting function provided the NDA with such statistics as the total service users, the number of new referrals, the number of service users seen in a particular period, clinic type and location; enabling easy review of data and processes to allow the most effectual service.