The primary objective was to remove the need for local servers and consequently the associated overheads, security shortcomings and restrictions on mobile working.
Breakwater IT suggested and implemented the move to Office 365™, shutting down the onsite servers. Office 365™ enabled WREN to easily share information, be more responsive, and to work efficiently and securely from any location or device.
As part of the online Office 365™ package, WREN had access to SharePoint® and OneDrive. The migration of all files to the SharePoint® platform immediately removed the costs associated with holding data on physical servers. It offered a secure place in the cloud to store, organise and collaborate.
Yammer, another product within Office 365™ online, presented the ideal place for employees to communicate internally, making sure everyone is up-to-date with company information.
Emails were transferred to Office 365™, a service hosted in the cloud gave the reassurance of guaranteed uptime and emails always being up to date and available to mobile workers. It also offered a large amount of storage space, shared calendars and team chat.
Built-in security tools within Office 365™ protected against unknown threats, malware, viruses and phishing attempts. To further secure WREN’s email service, Mimecast was installed – a powerful email filtering service that eliminates spam and other unwanted email.
The WREN website was moved to a hosted platform, introducing additional security and back-up assurances and removing the reliance on costly servers. Anti-virus and web filtering solutions were set-up to effectively manage users’ internet access and provide a safe browsing environment.
Ageing PC’s were replaced with new laptops, improving the working experience and creating time efficiencies for employees. A new hosted phone system introduced all the flexibility that the cloud offers. Features of the phone system were now available from wherever a user has internet access, with maintenance and upgrades happening automatically without the need for on-site visits or a reliance on local infrastructure.