Coming in December to Office 365

Each month Microsoft roll out updates to its products services including Teams, Outlook, Yammer and much more! You could look through all the updates on the Microsoft roadmap. But to make it easier for you, we’ve put together the top ones to look out for this December.

Teams:

Custom Layouts for meetings – Presenters will be able to customise how content shows up for meeting participants. This includes overlaying their video on content or moving their content box to a corner of the video view. As a result, this will allow for a more dynamic content viewing experience where presenters can easily direct their audiences’ attention through hand gestures and facial cues, without making the viewer choose between the speaker and the content.

Breakout Rooms – The long-awaited breakout rooms are coming to Teams. Breakout rooms can be used to split meeting participants into smaller groups. You can assign certain participants to each room you create and call them back to the larger group when the breakout is complete. This is a great tool to do some virtual brainstorming.

Dynamic View – Dynamic view automatically optimises shared content and video participants in Teams meetings. New controls let you personalise the view to suit your preferences and needs. Such as the ability to show shared content and specific participants side-by-side.

Live Reactions – You’ll be able to send reactions live during a meeting that will appear to all participants.

PowerPoint Live Presentations – PowerPoint Live Presentations can assist users in making their presentations engaging and inclusive. Everyone in the audience can navigate their view of the slides, provide instant feedback in the form of live reactions, and provide comments and rate the presentation at the end. Live Presentations are generally available on PowerPoint for the web. But this is planned to come into Teams, further enabling audience engagement right from Teams.

Chat Bubbles – Chats sent during a Teams meeting will surface on the screens of all meeting participants, making the chat more central to the conversation.

New Video Filters – Before joining a meeting, you’ll be able to use filters to subtly adjust lighting levels and soften the focus of the camera to customise your appearance.

Meeting Attendee Engagement Dashboard – You’ll be able to measure attendee engagement through participation, including registration, attendance, and interactions during the meeting. This data will also be available to download.

Large Meeting Support – You’ll soon be able to hold meetings with up to 1,000 attendees.

Meeting Recap – Meeting recap will help teams stay on track and keep their work moving forward after the meeting is over. A recap with the meeting recording, transcript, chat, shared files and more will be shared with participants in the meeting Chat tab and viewable in the Details tab for each meeting.

Invitation Only Meetings – Organisers will be able to schedule invite-only meetings where only authorised participants will be allowed to join.

External Access to Whiteboard – Any guests, external or anonymous users in a Teams meeting can view and collaborate on the whiteboard during the meeting. They will not have continued access to the whiteboard after the meeting ends.

Whiteboard Tab App – Whiteboard will be available as a tab app inside Teams, making it even easy to pin a whiteboard to a channel.

Create a Task from a Message – Quickly create tasks right from any Microsoft Teams chat or channel conversation without having to switch apps or windows. Select More options on a Teams message to choose ‘Create task’ and track in the Tasks app in Teams. This is only available for the desktop version of Teams.

Out of Office – Let others know that you are not available by scheduling your Out of Office in Teams. During this time, your presence status will change to “Out of Office” and your status message will be displayed when someone reaches out to you via chat. Additionally, your Outlook calendar and automatic replies will be updated accordingly.

Large Teams – Support will be available for up to 25,000 members per individual team.

Access Files Offline on Mobile – The Teams mobile app now allows you to access files even when you are offline. Simply select the files you need access to, and Teams will keep a downloaded version to use in your mobile app. You will find all your files that are available offline in the files section of the app.

Outlook:

Signatures Stores in the Cloud – Email signatures will be stored in the cloud. This will give consistency when accessing Outlook for Windows on any computer. This feature has begun rolling out. As a result, some lucky users will already have access to this.

Start Meetings Late – Similar the option to end meetings early, there will be an option to have the meetings you create start 0-15 mins after the specified time. You will be able to set this up in Options/Calendar/Calendar options once it’s released.

Block GIFS – Outlook for web only. Admins will be able to remove the option to insert GIFS when composing a message.

Default all Meetings Online – Outlook for Windows only. Turn on the option to make every meeting an online meeting by default when the event is created in Outlook for Windows.

Share to Teams – Outlook for Windows only. Share an email or a conversation from Outlook to a person or channel in Teams. The option to Share to Teams will be available in the Simplified Ribbon as well as part of the options behind the ellipses when reading emails.

Meet in Teams from Outlook – You will be able to start an instant Teams meeting from the Calendar tab in Outlook Windows.

OneDrive:

Exclude Files from Syncing – Admins will be able to exclude newly added files from syncing to your OneDrive. This can be done by file name or extension.

Yammer:

Edit Post Attachments – When editing a posting in Yammer, a user will be able to edit the attachments in the post too.

Post on Behalf of – Post on behalf of is a feature in Yammer which enables approved users to post on behalf of someone else.

Upvote Answers in Questions – This feature will allow people upvote answers that they find useful and appropriate. It will be available for questions both in communities and live events.

Apps:

Lists Mobile App Coming to iOS – A new Lists mobile app will be released for iOS. You’ll be able to access lists you own and that have been shared with you – all on the go. You’ll be able to create new lists, edit list items and easily share with other people. The Lists app will first come to iOS and Android shortly after.

 

To note: whilst these features are expected to be released in December, the process of rolling them out to all users can take time, and occasionally features can be delayed.

 

Discover how Breakwater can help your business. Call our team today on +44 (0)1603 709300 or email enquiries@breakwaterit.co.uk

Thomas Secker

Apprentice Junior Systems Engineer

Following previous work experience at Breakwater, I am now undertaking an Apprenticeship position within the company. Within my role I am able to expand my technical knowledge whilst assisting the Service Desk with client enquiries and support – learning along the way.

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