It’s likely that we’ve all created a password based off a pet name, the sports team you follow or simply ‘password’. Hackers can find and use this information to gain access to your accounts.

The National Cyber Security Centre recommends using three random words to create a password. On top of this, it’s recommended that you use a mixture of letters, numbers and symbols, and a different password per account. But how do you create multiple secure passwords and remember which belongs to which account? This is where a password manager comes in.

What is a password manager?

A password manager is a site or app which stores your passwords in one place. You will need to login to your password manager before using it. But this the only password you’ll need to remember. We would also strongly recommend enabling multi-factor authentication (MFA) too.

When logged in to a password manager on a web browser, you can add extensions to autofill your login credentials on sites. You can also store other login credentials. Password managers can also create random, unique passwords for you.

Different Password Managers:

Many browsers, including Google Chrome and Microsoft Edge have built-in password managers. You may have seen pop-ups when logging into sites asking if you want to store your password. These built-in password managers are protected by your mail login, e.g. Gmail account for Chrome.

If you are looking for a password manager for your workplace, we’d recommend using a standalone password manager. Standalone password management sites include LastPass or Keeper. Most have free and paid for versions to access account upgrades.

With a standalone password manager, you can download apps or install extensions onto your browsers to easily access your credentials. Standalone managers also come with added features such as creating random, unique passwords for you.

Standalone password managers also allow you to create organisational accounts. You can store shared credentials across multiple accounts, making it easy for departments to access details.

Protecting your password manager:

As your password manager holds either all or a large portion of your login credentials, you need to make sure it’s secure. Enabling multi-factor authentication (MFA) gives the password manager an extra layer of security.

If you have a password manager app, ensure that automatic updates are switched on. This will install security and software patches as soon as they are available.

Lastly, don’t forget to make the password used to access your account as secure as possible. Use three random words, with letters, numbers, and symbols.

In summary…

A password manager will:

  • Store all your passwords securely
  • Only need one, secure password to access your vault – although we’d recommend enabling MFA too
  • Auto-fills login credentials so there’s no need to type them in
  • Creates random, unique passwords for you, and saves them!
  • A share function enables you to share login credentials with multiple staff

Using a password manager helps you to use secure, unique passwords, individual to each site you log in to. This makes it difficult for hackers to access your accounts as you’re not using easy passwords or the same password across multiple sites.

Take your time to research the different options available to see what’s right for you, but if you need support, we’re here to help.

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